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Fees and Deadlines | In-Person vs Online – What to Expect | Payment Methods and Details | Cancellation Policy | The Amsterdam University Fund | Invitation Letters for Visa ApplicationsFees and Deadlines
| Author1 | Non-Author | |||
| In-person Participation | Online Participation | In-person Participation | Online Participation | |
| Until 19 April | Until 31 May | Until 21 June | ||
| Regular | 600 EUR | 300 EUR | 600 EUR | 150 EUR |
| Student2 | 425 EUR | 300 EUR | 425 EUR | 150 EUR |
| UMA Staff/Students | e-mail us | |||
The registration fee includes:
- Access to all scientific sessions
- The right to present one accepted paper/abstract at the conference
- One paper published in the conference proceedings (for submissions accepted as full/short papers)
- Free (during 4-5 weeks after the conference) online access to conference proceedings via Springer
- Registration materials, conference guide/program, and giveaway items (for in-person participants)
- Lunches and coffee breaks (for in-person participants)
- All taxes and VAT (where applicable)
- Welcome Reception
Extra Items
| Each additional paper/abstract 3 | 300 EUR |
| Conference Dinner 4 | 65 EUR |
Important Notes
1) If a paper has several co-authors, only one (the speaker) needs to register it (at the author rate). All other (non-presenting) co-authors don’t have to register, but are welcome to do so at the non-author (as in “non-presenter”) rate.
2) Student registrants are required to e-mail us valid proof of student status (for example, a scanned copy of student ID), with clearly displayed expiration date, right after registering.
3) The Author’s registration fee includes one paper in the proceedings (for submissions accepted as full/short papers).
Two more publications (or abstracts, for those submissions accepted as “Presentation Only”) can be registered for the same presenting author, each adding 300 EUR to the standard fee.
4) The Conference Dinner is not included in the basic registration fee. It is an extra option during the registration process.
In-Person vs Online – What to Expect
1. All conference sessions, consisting either of in-person or online presentations, will be streamed, and therefore available to all online participants.
2. ICCS sessions will not be hybrid: the sessions’ presentations will either be all in-person or all online, but not a mix of both types.
3. The specific arrangement (scheduling) of sessions consisting fully of online presentations will be decided once the registration stage is over. The ICCS Organizing Committee reserves the right to, if needed, group all sessions consisting fully of online talks in a single conference day or half-day.
Payment Methods and Details
⇒ You can pay by bank transfer or credit card (through Stripe).
⇒ If you pay by bank transfer, please note that:
- All bank payments must be made in EUR and all bank transfer costs must be covered by the sender. Failure to do so may result in the cancellation of your registration.
- We will need you to email us a bank transfer confirmation document/receipt. This will allow us to trace your payment and will serve as temporary proof until payment is effectively received on our end.
⇒ If you pay by credit card through Stripe, please note that we do neither store nor have access to your credit card details. Your credit card is processed through Stripe, which is one of the most well-known and reputed payment platforms in the world.
⇒ The payment receipt will be emailed to you after your registration is complete, or given to you when you check in at conference welcome desk. Please allow for some time in this, as our accountancy will be processing hundreds of invoices.
⇒ Note to on-site registrants: we will NOT charge credit cards directly on site. On-site registration payments must be made in cash or through Stripe.
Cancellation Policy
1. The Organizing Committee reserves the right to cancel a registration.
2. Your registration will be considered complete only after payment on our end has been received and all required participant data has been provided.
3. Cancellations must be made in writing to iccs@computationalscience.nl. Cancellation fees will be calculated based on the date when the secretariat receives this notice.
4. Authors can cancel their registration until 28 April 2024, 23:59 AoE Time.
The applicable cancellation fee will be 50% of the registration fee plus any bank handling charges.
Cancellations (from authors) requested after the above deadline will not be accepted.
5. Non-Authors can cancel their registration until 9 June 2024, 23:59 AoE Time.
The applicable cancellation fee will be 50% of the registration fee plus any bank handling charges.
Cancellations requested after the above deadline will not be accepted.
6. Changes to registration type (in-person to online) will not be refundable after 3 May 2024, 23:59 AoE Time.
The Amsterdam University Fund
The Amsterdam University Fund offers financial support to ICCS participants who can not afford the conference costs, typically students from low-income countries. The condition is that the participants have a paper accepted and presented at the conference in person, on a topic related to computing of complex systems.
The grant is up to 600 Euro per participant, partly covering the conference fee and/or travel. The presenting authors can indicate they need support during the registration process. Travel reimbursement is arranged after presentation at the conference, upon receivng a one-paragraph report with a photo taken at the conference.
Invitation Letters for Visa Applications
Invitation letters will only be issued once your registration and payment have been completed.
All details are available at: https://www.iccs-meeting.org/iccs2024/invitation-letters-visas/